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Work beyond borders: How to use G Suite with Microsoft and your favorite third-party applications

Jon Harmer
Product Management at Google
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Google Cloud Next 2020
July 14, 2020, Online, San Francisco, CA, USA
Google Cloud Next 2020
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Work beyond borders: How to use G Suite with Microsoft and your favorite third-party applications
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About speakers

Jon Harmer
Product Management at Google
Jeffery Hoehl
Product Manager at Google

Energetic, enthusiastic, forward-thinking software product management and marketing executive with 20+ years of diverse technology experience. Extraordinary business judgment, team management, communication and interpersonal skills that result in the ability to work effectively and efficiently within the leadership team and with customers and business partners. Deep experience in Cloud and SaaS, focusing on B2B. Able to quickly break down complicated issues and lead teams through pragmatic, straightforward, and results-oriented resolutions that put them in a position to do their best work. Visionary, charismatic, and thoughtful leader with a bias for action who employs a customer-centric approach to innovation.

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Jeffery Hoehl is a product manager on the Google Docs, Slides, and Sheets team where he supports user-facing accessibility and productivity features. Jeffery received his doctoral degree in Human-Computer Interaction and Computer Science at the University of Colorado Boulder where he was a Coleman Institute graduate research fellow. His research focused on inclusive design for the web and improving access for people with cognitive disabilities, focused on those with intellectual and developmental disabilities. Previously, he developed web­-based solutions for the Department of Defense, federal government, hospitality, and biotechnology industries.

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About the talk

The average enterprise uses 129 different applications on a day to day basis. These applications enable critical workflows that drive businesses forward. But when these apps don’t work well together that leads to lost time, frustration, and missed opportunities.

Learn how G Suite works seamlessly with Microsoft and other third party applications to support key workflows, enhance collaboration, and help teams get to impact quickly.

*Google Workspace, formerly known as G Suite

Speakers: Jon Harmer, Jeffery Hoehl

Watch more:

Google Cloud Next ’20: OnAir → https://goo.gle/next2020

Subscribe to the Google Workspace Channel → https://goo.gle/GoogleWorkspace

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product: Calendar, Docs, G Suite Apps; fullname: Jon Harmer, Jeffery Hoehl;

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Everyone, my name is Jeffrey Hale, and I'm a product manager on G Suite. I'm here with my colleague, John harmer another product manager. And she would like to talk with you today on how you can use G Suite together with all of your favorite applications including Microsoft tools. Professionals have access to dozens of applications in the organization. In fact, the average large company uses a hundred and twenty nine different applications to get work done. Apps like DocuSign box or Trello can simplify individual processes and drive businesses to adopt new ways of work.

It's really great. That there seems to be a nap specifically designed for what we need to get done for each. There's a downside of this proliferation of apps, the flood of notifications and disconnected process frustrate user. Our work is right across more than ever before which inevitably leads to lots of app switching and reduces our ability to focus context switching between applications Cuts in the time spent on value-added, it work, in research, shows that users are losing 32 days per year. Just navigating between their day-to-day

applications. But not to worry, we have solutions to help solve these problems. G Suite was designed to work seamlessly with the apps or team already use it. We know that teams require applications Beyond usually have some slack. DocuSign Salesforce and Microsoft workers need a single intuitive platform that lets them use their favorite tools without contact with you. Businesses need a platform that integrates seamlessly with their existing software stock, administrators wanted simple enough to service and manage. So what we're

here to talk to you about today, or two areas of how we've seen our user base work in other applications. First operate, and how does it coexists with my second? How can you sleep in a great with other applications in your broader ecosystem? Extending that you already have What start with G suite and Robert bility on the G Suite team. Interoperability means designed to work together. We've designed G Suite to work seamlessly together with your existing or previous tool. To break down the problem when we designed to be sweet to work together with those other

tools were thinking about three different colors. The first is migration, once an organization decides to go g Suite, we help them is also like a c system. We offer many data migration products. Like she's sweet migraine and you play migration for Microsoft Exchange their on-premise or other cloud data into DC. We also have change management resources to meet the whole process as smooth as possible. The second color is internal coexistence depending on your ball out of strategy and your deployment

goals. There will often be times where both Microsoft and Google tools are used simultaneously whether that be within your team or throughout your organization, we want to make sure our apps and services were great and coexist with Microsoft and all those use cases. A great example of this is my team sign up for our new gsuite to Central editions Essentials provides. Google Drive docs sheets slides, as well as many other tools for teams that want to use the best of modern Corporation within organization that may have existed. Our third pillar

is external coexistence, we know that you're likely, always going to have to work with some external vendors or contractors or clients. That still use Microsoft tools operates with your external Partners to. So you don't have to worry about who uses what? Today will be focused on the internal and external coexistence colors and how g-suite products are designed to interoperate. The bottom line is that she's sweet Works seamlessly with Microsoft tools. So you can adopt you sleep without worrying about those events with your existing data, tools or infrastructure. So what does

that mean for Content collaboration? When collaborating together we know you often have to work with files that were previously created before you move. Did you sleep or by team members still using Microsoft tool rather than changing the file formats when you open in Google Docs either slides you have the ability to edit the file as an office file directly right away. There goes that worrisome conversion. For example, you can open an Excel file directly in Google Sheets. We preserve the original Excel for, not even if you make changes when you share the file and drive with others on your

team, they can use actual their choice to continue to make those edits. There are no special tools, you need to convert the file format and there no duplicate copies in different formats in your drive. You can even edit office files on a machine but doesn't have Microsoft installed at We don't just take it easy to edit your existing content and recently, we also supercharged that content with the power of Google Cloud agent, doc seats and slide helped. Pioneer real-time collaboration to create shared living documents in the file. Documents in G Suite, become a

single source of Truth. So everyone can stay on the same page and everyone knows where the latest changes are. You can see the presence of your teammates as they update documents in real time with the colored cursors, moving as a type of changes in real time and there's life comments and suggestions. With office editing and Doc, sheets and slides. We bring the power of real-time collaboration to your Microsoft Office documents in drive. You can also comment and collaborate on files including PDFs. You get your best work done together and we provide the power of collaboration to

existing files seamlessly. But that's not all over the years. We have evolved to talk to Ethan sides to be suggestive interactive and connected to help you save time. With office editing. We bring the power of Google artificial intelligence to your files to help you write faster and more accurately. This year, we introduced smart compose in Google Docs. Just like in Gmail, and makes writing faster and higher quality by suggesting complete sentences from your thoughts, as you type them out. We also add intelligent grammar suggestions powered by Machine learning and your own

networks and can autocorrect common spelling mistakes. Interoperability with Microsoft doesn't stay within dachshund, sheets and slides and drive. We're continually working on ways to make working with your existing files, even easier wherever you received them. And wherever you are, we're excited to make it easier to edit your files directly from. Within Gmail, you can quickly begin editing class rating on office documents when you receive them the email by clicking. The edit in Google Docs sign which open them directly for editing. We're also bringing up our collaboration and

artificial intelligence to your mobile devices. You can now edit office documents on your Android devices and have them have the same real-time collaboration features an office editing features as you do on desktop. What are optimized mobile experience? You can easily consume and take action on your documents while you're on the go. No, let's talk a bit about Communications with the rest of your team, If part of your organization is still using Outlook with a simple. One time in the show, set up the other Google Calendar in her off tool, by your it administrator users on both systems

will able to see each other's information and details looking and Google Calendar. Also allows users to benefit from calendars intelligent room booking system filter them by availability search for them by name and even get personalized suggestions. Calendar in Rob supports Office 365, Exchange 2010 exchange 2013 and exchange 2016. If you want to use me for video conferencing, alongside existing email and calendar Solutions, the meat out, look at it makes it easy to schedule join

and create me video. Meetings directly from within our teams and organizations can start using meet today as part of G Suite Essentials and get up and running and a short amount of time. No email or calendar, migration is required. Next headed off to John, talk about how juicy Works seamlessly with other applications. Is Jeffrey. So Jeffrey, told you all about how gsuite Works seamlessly with Microsoft tools and now I'll dive into how other the other tools you use can work with Angie sweet. So have you talked about in the beginning of the session professionals have access

to dozens of different applications to get that work? Done sales, people might be drafting of her clothes on Google, Docs frequently jumping back and forth to their CRM. Have to look up customer information. Engineering and project managers get an email asking for a road map and they need to open up their teams project. Tracking tools. Answer lawyers are organizing paperwork for a deal that's about to close. I need to jump back and forth to their e-signature to lower their case management system and everybody scheduled meetings in calendar and frequently you need to add a conference Bridge from

another tool or reference data from your CRM. All of this app switching ads up, you could be distracting cuz you're taking away from your primary task. It can be confusing cuz you can leave a hundred different windows and tabs on your desktop. And as I've had, many of us can relate, it can just get a bit tiresome. So I'm here to talk to you today, about G Suite add-ons. And how did you see that? Ons, can simplify how you use these third-party applications to get work done? So you might be thinking I've been using Integrations with mg34 sometime, I've downloaded data connectors and sheets

or other add-on to Knox. So aren't all Integrations, G Suite, homes. Not exactly. She Sweet Adelines is a new frame. Are to be announced the next 2019, which allows you to simplify how you work in a third-party application from inside of Gmail. Google Calendar, and Google Drive. Yes, docs add-ons listed in the G3. Marketplace are also wait for you to work and you require third-party applications, but we wanted to enhance that and bring you a more delightful cohesive experience which she had on to a more intuitive and simplified user experience across the street. Will you shut what

will show you today is how do you see that on is a single add-on to install that works across multiple G Suite applications. This includes a persistent side panel to follow you, across all your G Suite applications, Keep it out on. Huge lies. This persistent type. A noise like a homepage which allows you to work in the third-party application. That isn't Tethered to the context of the specific document or the item that you're working. So imagine being able to like, pull up a task list that your overall list of do's and it follows you around. As you work with Angie sweet, rather than

just seeing your action items related to the specific document. You're now able to maintain a macro view, if it were crossed that third-party application, all from inside a G Street. And lastly, do that on the seven hands, the management and security protocols, which simplify how admin can manage install add-ons Across the Universe. So the first thing we want to focus on GC. Ons is the quick access type and I talked about, so it here we can reduce context switching which is always been important to G Street and we've already helped solve part of this problem for

switching between G Suite, 200 naps. So within that g Suite side panel, which is available across G Suite. You can access things like calendar, keeping tasks inside of Gmail calendar, Google Docs Google Sheets, Google slides and Google drive this side panel that you keep these other G Suite app, open apps, open side-by-side with a mangy sweet app so that you can quickly look up information or take action. Such as reference in your calendar. While you're composing an email as somebody you need to meet with outside your company. Hey sweetheart ons, I love you too. Consistently

access to your other workplace apps, right from that, same gsuite side panel in. This example, you can access the G suite at on that you use for managing tasks to workfront powerful new thing here. Is that you can access it? Sat on while you're working, whether you're in calendar driver Gina. So as a user reinstall, the single hat on and it's successful lacrosse, ology sweet streamlining to work and saving you from all that contest. Somewhere close to customer relationship management, relationship management to task management and even things like importing third-party data. You

can work across your organization's text back from the place you already spend the most time. You can Surface relevant information and enable actions from third-party apps based on what you're working on and which GT. Now if you're working in You can minimize contact switching and save valuable time by eliminating, the need to jump from tab to Tab and have to have to get your work done. In this example, you can update the status of a task and workfront continue. The comment thread regarding this task is directly from that side panel, without ever having to jump back and forth between Gmail

and where, from Secret add-ons also cuz and actions related to your drive files to your calendar events, for example, suggesting an attachment or attending a particular counter. Another thing, I've noticed a g Suite out on there. Also available in Mobile on Gmail right now with other apps to follow later on so that you can quickly access relevant information. Quick actions. Wherever You Are. She said, Adams can also offer up specific entry points tailored to each G3. So, we talked about the persistent Side Bar, The Works across the g p, g Suite. But you see that

on the canal to integrate with the compose box in Gmail and things like the conferencing options in calendar more and more of these entry points will be added to G Street across over time. Making your favorite. Workplace have even more deeply integrated within G Suite. And of course, you have to find all these Innovations. So the way you do that is to go to the DC Marketplace, usually by clicking the plus button at the bottom of the side panel. We've been talking about JC Marketplace is the home of thousands of business, applications at all integrated with YouTube. And it for

an ad men, you can control, which business helps your organization in a great and also managed custom private apps for drones. So today we're really excited to turn out to be two. Atoms are coming to Google Docs, Google Sheets and Google slides with this upcoming launch. Do you see that on the phone? I'll be available when I unable you to use a single add-on for the consistent Behavior across 6, chord g, Suite allegations Gmail Drive calendar. Doc's sheets and Slots used to love consistency and speed connecting to the other tools that they need to get their work done

admins, appreciate easily managing, which add-on has their employees have access to use and which data are available to the data. Imagine need to get a document signed. Yeah, dude, I can open you open the DocuSign out onto the side panel at an email address and click Send for signature. That's it. No jumping back and forth between the document docket sign in Gmail, the entire workflow takes place where you need to have it just inside of DC. Or imagine you're making it slide deck for your sales team or for a big presentation. You

can search for stock images from Adobe Creative Cloud and then start them directly into your dad know. We're jumping over to a new tab, browsing images, downloaded to your desktop and inserting in the cloud. If she chewed out onto, can execute on that entire process without ever having to leave for the fly. And as I mentioned before, for admins, really made it easy to manage and control these add-ons for their users to ensure that the business to get their business data is safe and that their users are productive. We designed the add-on framework, the only access the minimum amount

of data necessary and only access it at a time. The user is actually interacted with it. We also make it easy to create your own add-ons for any specific, internal use Finally, with the main level, installing whitelisting options. We enable admins to control, which add-ons their users can install themselves or to install an add-on holistically for the entire company. So why should you care what kinds of things does a snail you to do. So you can imagine having a central repository of the repository of all the approved a stop at that's across your company that you

can easily insert into any e-mail document or presentation that you're working or being able to receive a document in Gmail. As I mentioned before, and easily sign it without having to leave CC, you can have your task list available across all the c-suite. So you stay focused on the most important work and get things done. And course you can import or export dating the sheet. So you can run your monthly child support and finally, you can do things like create a new contact and you're still around right now. Let's hear about juice with a tan, from a couple of our partners, DocuSign has

over four million add-ons dolls and an average rating over four stars in the G Suite Marketplace in their user research. Their user base, want a simplified solution to use DocuSign within G Street and minimize the need to jump from tab. The tab to execute Encore work clothes. They said, we're excited about you. That I'm coming to go to Google Docs, sheets and sides because it enables us to deepen. The integration between c-suite and DocuSign with Chief suit add-ons, DocuSign users. Come out facts on the green ones from Gmail, Drive in box, whether they are sending or signing all

from one integration, having everything and a single integration in G Suite provides users. Not only with a consistent way to interact with DocuSign across all the GPS apps but also means that users only need to download the app once. We look forward to being part of the Google Docs sheets and slides developer Early Access program. I can't wait to deliver this unified experience to our joint customer base. Adobe's another partner whose reach millions of joint users through their integration, with G Suite. In this example, you can see a user receiving a file in Gmail opening up the Adobe

Creative Cloud, side panel and saving attachment to their Creative Cloud Library without ever leaving Gmail. As you add this to the process, we described earlier user could receive files on Gmail, save them, their Creative Cloud Library. Jump over the docks or sides to go to one pager or sales deck and pull those files right in from their Creative Cloud Library without ever leaving, G Suite, the integration with Adobe allows for Creative professionals to do their work in the native Creative Cloud. Applications while I need enabling their teammates to use those assets in applications as

it don't even put it bringing Creative Cloud into G Suite. Enables our mutual user base to simplify routine tasks while staying productive. And the Seminole up. The bottom line is that we want to make sure that you can work the way you want. We know, you require multiple third-party applications on top of G Street. No matter what app to use with seafood add-ons, you can get your best work done. Well, without switching tabs, navigating up. Windows are losing time. Changing contact. All without leaving too sweet. To learn more about GT add-ons by visiting, our website, at G Suite.

Google.com product, add Dash on, or you can browse ready to install immigration in the DC Marketplace. On behalf of Jeffrey and myself. Thank you.

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